Top 8 Best Printer for Small Business | 2025 | Best Budget Options

Brother Color Printer

SPECIFICATIONS

Brand: Brother | Connectivity Technology: Ethernet | Printing Technology: Laser | Special Feature: Nfc Card | Color: White | Model Name: L9310CDW

In the dynamic landscape of small businesses, finding a printer that balances speed, quality, and cost-effectiveness is crucial. The Brother Color Printer HLL9310CDW emerges as a standout choice, embodying the perfect blend of fast, high-quality printing and a business durable design.

At the heart of its appeal is the remarkable printing speed. With the ability to produce up to 33 pages per minute in both color and black, this printer ensures that your business documents are not only vivid and professional but also ready in a flash. The efficiency it brings to your workflow is nothing short of impressive.

What truly sets the Brother HLL9310CDW apart is its low total cost of ownership, making it the best value printer for small businesses. The inclusion of Brother Genuine super high-yield 6,500-page cartridges ensures that you get built-in value from the get-go. For those aiming for even more cost-effective printing, the compatibility with Brother Genuine ultra high-yield 9,000-page replacement cartridges makes this printer a budget-conscious choice without compromising on quality.

Scalable paper handling adds another layer of convenience. The adjustable 250-sheet capacity paper tray accommodates letter or legal size paper, while the 50-sheet capacity multi-purpose tray is perfect for printing letterhead and alternative media. Need more capacity? Optional paper trays are available, providing up to an impressive 1,300 sheets total capacity. The tower tray with a stabilizer option includes four 520-sheet trays, catering to the most demanding printing needs.

Security is a paramount consideration for businesses, and the Brother HLL9310CDW doesn’t disappoint. Equipped with an integrated NFC card reader and Active Directory support for network user authentication, this printer goes the extra mile in safeguarding your sensitive information. Advanced features further help control costs by restricting printing on a per-user or group basis.

Flexible network connectivity is a hallmark of the Brother HLL9310CDW, offering built-in wireless 802.11b/g/n and Gigabit Ethernet network interfaces. Setting up and sharing on your wireless or wired network is a breeze, while convenient mobile device printing adds an extra layer of versatility.

Conclusion

In conclusion, the Brother Color Printer HLL9310CDW stands as a testament to efficiency, quality, and cost-effectiveness. Whether you prioritize speed, low total cost of ownership, scalable paper handling, advanced security features, or flexible network connectivity, this printer delivers on all fronts. Elevate your small business printing experience with the Brother HLL9310CDW, a reliable and feature-rich choice that truly embodies the best value for your investment.

HP Color LaserJet Enterprise M480f

SPECIFICATIONS

Brand: HP | Connectivity Technology: Ethernet | Printing Technology: Laser | Special Feature: Auto-Duplex, Network-Ready | Color: White | Model Name: New

The HP Color LaserJet Enterprise M480f stands as a pinnacle of excellence in the realm of high-end printers for small businesses, offering a seamless combination of user-friendly features, enhanced productivity, robust security, and sustainable practices.

At the core of its appeal is the printer’s user-friendly design, emphasizing simplicity in operation and management. The multifunction capabilities of printing, scanning, copying, and faxing, coupled with a 50-sheet automatic document feeder, make this laser printer a versatile powerhouse. With printing speeds soaring up to 29 pages per minute, the HP Color LaserJet Enterprise M480f ensures that your business can keep up with the demands of a fast-paced environment.

Enhanced productivity takes center stage with the option of multifunction apps, catering to the needs of mobile workers. This flexibility empowers work teams to customize their printing experience based on specific business requirements, adding a layer of adaptability crucial for modern small businesses.

Centralizing control of your printing environment is made easy with HP Web JetAdmin, allowing businesses to build efficiency by managing their printing resources effectively. This feature streamlines the printing process, ensuring that every task contributes to the overall productivity of the workspace.

Security is a paramount concern for any business, and the HP Color LaserJet Enterprise M480f addresses this with HP Wolf Enterprise Security. Recognized as the world’s most secure printers, they are equipped with defensive layers to detect and self-heal from malware, providing an extra layer of protection for your data and business integrity.

The automatic 2-sided printing feature not only speeds up tasks but also aligns with sustainable practices, saving paper and contributing to a more eco-friendly printing experience. Sustainability is further emphasized with HP Roam for Business, a tool that helps reduce wasted paper and toner by allowing users to print only essential jobs.

Trustworthy print cartridges are a cornerstone of the HP Color LaserJet Enterprise M480f. By utilizing Original HP 414A/414X cartridges designed specifically for this color printer, businesses can avoid reprints, wasted supplies, and service calls, ensuring a reliable and efficient printing experience.

Conclusion

In conclusion, the HP Color LaserJet Enterprise M480f is more than just a printer; it’s a comprehensive solution for small businesses aiming for excellence. With its user-friendly interface, enhanced productivity features, robust security measures, and commitment to sustainability, this high-end printer is a worthy investment that seamlessly integrates into the dynamic needs of a modern small business.

Canon Color imageCLASS MF656Cdw

SPECIFICATIONS

Brand: Canon | Connectivity Technology: Wi-Fi 802.11b/g/n, Wi-Fi Direct Connection | Printing Technology: Laser | Special Feature: Auto-Duplex, Network-Ready, Energy Star, Epeat Qualified, Display Screen, Auto Document Feeder etc | Color: White | Model Name: MF656Cdw (New Model)

The Canon Color imageCLASS MF656Cdw emerges as a standout choice for small businesses seeking a budget-friendly yet feature-rich printer. Packed with versatility and efficiency, this 4-in-1 wireless printer excels in delivering essential functions—printing, copying, scanning, and faxing—making it an indispensable asset for your business needs.

One of the standout features of the Canon MF656Cdw is its impressive 2-sided printing capability, achieving speeds of up to 22 pages per minute for both black and white and color prints in letter size. The Quick First Print time of approximately 10.3 seconds ensures that your first printout is ready in a flash, enhancing overall workflow efficiency.

The printer’s use of Toner 067 and 067 High Capacity Toner provides a cost-effective solution for businesses with varying printing needs. The high-capacity toner options not only keep up with the demands of your printing tasks but also minimize interruptions for toner replacements, ensuring a smoother printing experience.

The Canon MF656Cdw boasts a well-thought-out design with a 250-sheet standard cassette, a 1-sheet multipurpose tray, and a 50-sheet, 2-sided (One Pass Scan) Automatic Document Feeder. This configuration caters to different types of printing requirements, whether it’s standard documents, special media, or large-scale scanning tasks.

Print flexibility is taken to the next level with the compatibility of Canon PRINT Business, Apple AirPrint, and Mopria Print Service, allowing you to print on-the-go with ease. This feature is particularly valuable for businesses with a mobile workforce, ensuring that productivity is not confined to the office space.

The printer’s commitment to environmental responsibility is evident through its ENERGY STAR and EPEAT Silver certifications, reflecting Canon’s dedication to sustainable and eco-friendly practices. Additionally, the peace of mind offered by the 3-year limited warranty adds an extra layer of assurance for users, highlighting the product’s reliability and Canon’s commitment to customer satisfaction.

Conclusion

In conclusion, the Canon Color imageCLASS MF656Cdw strikes an excellent balance between affordability and functionality. Its wireless 4-in-1 capabilities, quick printing speeds, high-capacity toner options, and mobile printing compatibility make it an ideal choice for small businesses on a budget. With Canon’s reputation for quality and a 3-year limited warranty, the MF656Cdw delivers a compelling package that addresses the essential needs of a small business.

Epson EcoTank ET-15000

SPECIFICATIONS

Brand: Epson | Connectivity Technology: Wi-Fi | Printing Technology: Inkjet | Special Feature: Auto-Duplex, Energy Star, Refillable Ink Tank, Auto Document Feeder | Color: White | Model Name: ET-15000

The Epson EcoTank ET-15000 is not just a printer; it’s a revolutionary solution for small businesses seeking a cost-effective, efficient, and environmentally conscious printing experience. Positioned as the best runner-up printer for small businesses, the ET-15000 boasts a range of features that set it apart in the market.

The standout feature of the Epson EcoTank ET-15000 is its innovative printing system, designed exclusively for use with Epson Genuine Cartridges. This commitment to genuine cartridges ensures optimal performance and protects the printer under the limited warranty, emphasizing Epson’s dedication to quality.

Cost savings take center stage with the ET-15000, offering up to a staggering 90 percent reduction in ink costs compared to traditional cartridges. The low-cost replacement bottles, at about 1 cent per color ISO page versus the typical 20 cents with cartridges, make this printer a budget-friendly powerhouse. It’s not just a claim; the ET-15000 has earned its place as the No.1 Best Selling Supertank Printer, underlining its popularity and efficiency.

Versatility is another key feature, with the ability to print up to 13″ x 19″ through the rear feed and handle copying and scanning tasks for sizes up to 8.5″ x 11″ via the scan bed or 8.5″ x 14″ via the Automatic Document Feeder (ADF). This flexibility ensures that the ET-15000 caters to various business needs, from standard documents to larger-format prints.

The ET-15000 goes beyond mere cost savings by offering an extraordinary print duration. Each included or replacement ink bottle set provides enough ink to print up to 7,500 pages in black and 6,000 color pages. This means you can print for up to two years with a single set, potentially saving a substantial amount – up to $620 with each set.

A notable feature of the Epson EcoTank ET-15000 is its cartridge-free printing system, equivalent to about 80 individual cartridges. This not only simplifies the printing process but also contributes to less waste, aligning with eco-friendly practices. Zero cartridge waste with high-yield ink bottles reflects Epson’s commitment to reducing environmental impact.

Conclusion

In conclusion, the Epson EcoTank ET-15000 is a stellar performer in the small business printer landscape. From its cost-effective ink system and versatile paper handling to its impressive print duration and eco-friendly approach, it delivers on multiple fronts. For businesses looking for a reliable, economical, and environmentally conscious printing solution, the ET-15000 stands as a worthy runner-up, challenging traditional norms and redefining the expectations of a small business printer.

Brother MFC

SPECIFICATIONS

Brand: Brother | Connectivity Technology: wired, Wi-Fi | Printing Technology: Laser | Special Feature: Wireless | Color: White | Model Name: MFCL8905CDW

The Brother MFC-L8905CDW is the epitome of performance in the realm of small business printers, offering a seamless blend of cutting-edge technology, high-speed printing, and a myriad of features that cater to the dynamic needs of a modern workspace.

Connectivity is at the forefront of this printer’s capabilities. Whether you prefer a wired connection or the convenience of Wi-Fi, the MFC-L8905CDW has you covered. This flexibility ensures that you can easily integrate the printer into your existing network infrastructure, providing a hassle-free printing experience.

As a laser printer, the MFC-L8905CDW excels in delivering superior print quality with remarkable speed. Boasting a maximum print speed of 33 pages per minute for both color and monochrome prints, this printer ensures that your business documents are ready in a flash. This rapid printing capability is a game-changer for small businesses where time is of the essence.

The wireless feature further enhances the printer’s usability, allowing for convenient printing from various devices without the constraints of cables. Whether it’s from a desktop computer, laptop, tablet, or smartphone, the MFC-L8905CDW adapts to the diverse printing needs of a modern business environment.

The aesthetic appeal of the printer is not overlooked, with a sleek and professional white color that effortlessly blends into any office setting. The compact design adds to its versatility, making it an ideal choice for businesses with limited space.

Equipped with a variety of features, the MFC-L8905CDW stands out as a multifunctional powerhouse. It not only prints but also copies, scans, and faxes, consolidating multiple office tasks into one efficient device. The maximum print speed of 33 pages per minute in both color and monochrome ensures that this printer keeps pace with the demands of a bustling office.

While the item weight may be a consideration at 65.4 pounds, the robust features and performance capabilities of the MFC-L8905CDW more than compensate for its heft. This printer is designed to be a workhorse, capable of handling the diverse printing needs of a small business without compromising on quality.

Conclusion

In conclusion, the Brother MFC-L8905CDW is more than just a printer; it’s a performance powerhouse for small businesses. Its high-speed printing, versatile connectivity options, sleek design, and multifunction capabilities make it the go-to choice for businesses aiming for efficiency, productivity, and top-notch print quality. If you’re seeking the best performance printer for your small business, the Brother MFC-L8905CDW is an investment that promises to elevate your printing experience to new heights.

HP OfficeJet Pro 9015e

SPECIFICATIONS

Brand: HP | Connectivity Technology: wired, wireless | Printing Technology: Inkjet | Special Feature: Wireless, Scan To E-Mail, Auto-Duplex, Double Sided Scanning, Auto-Document Feeder | Color: Gray | Model Name: Old Version

The HP OfficeJet Pro 9015e stands out as the epitome of affordability and efficiency for small businesses, delivering a remarkable array of features that redefine the expectations for a budget-friendly printer. This sleek and compact device packs a punch with its upgraded features, making it an ideal choice for businesses seeking a reliable and cost-effective printing solution.

One of the standout features of the OfficeJet Pro 9015e is its faster color printing capability. This enhancement ensures that your business documents are produced with speed and precision, catering to the fast-paced nature of small businesses. The inclusion of automatic two-sided printing and scanning further streamlines the workflow, saving both time and resources.

The mobile and wireless printing capabilities of the OfficeJet Pro 9015e add a layer of convenience, allowing users to print seamlessly from various devices, be it a computer, tablet, or smartphone. The automatic document feeder is another notable feature, making it easier to handle multiple-page documents without manual intervention.

One of the most significant value propositions of the OfficeJet Pro 9015e is the “never run out of ink” feature. By enrolling in Print Plans built on Instant Ink, users can enjoy a continuous ink supply, ensuring that the printer is always ready for action. The convenience of having ink delivered to your doorstep, based on your usage patterns, adds a level of simplicity to the printing process.

The added value with HP+ is a compelling aspect of the OfficeJet Pro 9015e. With 6 months of ink delivered by Print Plans built on Instant Ink, an extended 2-year HP warranty, and advanced HP Smart app features, users can unlock a comprehensive suite of benefits. Activating HP+ at printer setup is the key to accessing these advantages, requiring an HP account, internet connection, and the use of Original HP ink cartridges.

For the first 6 months, users can print up to 700 pages a month for free as part of the trial of Print Plans built on Instant Ink. Post the trial period, users have the flexibility to continue with Print Plans or opt to purchase Original HP 962 ink cartridges. The cancellation or modification of the plan can be done at any time, providing users with flexibility and control over their printing costs.

Conclusion

In conclusion, the HP OfficeJet Pro 9015e is not just a printer; it’s a comprehensive solution designed with the needs of small businesses in mind. Its affordable price tag, upgraded features, continuous ink supply, and the added benefits of HP+ make it a standout choice for businesses looking to optimize their printing operations without breaking the bank. The OfficeJet Pro 9015e is a testament to HP’s commitment to delivering quality and value to small business owners.

HP OfficeJet 250 All-in-One

SPECIFICATIONS

Brand: HP | Connectivity Technology: wired, wireless | Printing Technology: Inkjet | Special Feature: ENERGY STAR Certified, Mono Display, Fast Charging Battery, Cloud Print Enabled, Optional HP High-Yield Cartridges etc | Color: Black | Model Name: OfficeJet 250

The HP OfficeJet 250 All-in-One has solidified its position as the best all-rounder printer for small businesses, offering a perfect balance of functionality, portability, and convenience. This all-in-one portable printer is a true workhorse, providing a plethora of features that cater to the diverse needs of a modern small business.

One of the standout features of the OfficeJet 250 is its versatility. It seamlessly combines the main functions of scanning, copying, and printing in a compact and portable design. This printer isn’t confined to a fixed location; it goes where you go. With easy portable printing wherever you need it, the OfficeJet 250 fits effortlessly in your car, backpack, or any other space, ensuring you have convenient access to high-quality printing on the go.

The mobile printing capabilities of the OfficeJet 250 are a game-changer for businesses with dynamic printing needs. Whether you’re using a smartphone or tablet, the free HP ePrint app allows you to print from anywhere. The printer’s Bluetooth smart technology and Wi-Fi Direct make connecting to your devices a breeze, adding an extra layer of convenience to your printing experience.

Setting up the OfficeJet 250 is a breeze, allowing you to start printing right out of the box. The 2.65-inch color touchscreen adds a user-friendly interface, making it easy to navigate through printing, scanning, and copying functions. The auto document feeder is another valuable addition, enabling hands-free scanning and copying of multipage documents.

Battery life is a crucial consideration for a portable printer, and the OfficeJet 250 addresses this by reducing charging interruptions with its long-lasting battery. Whether you’re at home, in your car, or office, you can charge the printer from various power sources, ensuring it’s ready to meet your printing needs.

The choice of using Original HP 62 ink and HP 62XL cartridges ensures that you get consistent and high-quality results print after print. The 2x page yield of Original HP ink compared to refilled cartridges adds to the cost-effectiveness of the OfficeJet 250.

In terms of supported paper sizes, the OfficeJet 250 accommodates a range of formats, including letter, legal, statement, executive, envelopes, cards, and photo sizes, catering to various printing requirements.

Backed by HP customer care, service, and support, the OfficeJet 250 comes with a one-year limited hardware warranty. Additionally, the one-year technical phone support adds an extra layer of assurance, ensuring that you have the assistance you need.

Conclusion

In conclusion, the HP OfficeJet 250 All-in-One is a true all-rounder that excels in providing a versatile, portable, and reliable printing solution for small businesses. Its blend of features, including mobile printing, long-lasting battery, and user-friendly interface, make it a standout choice for businesses looking for a printer that adapts to their dynamic needs. The OfficeJet 250 proves that you don’t have to sacrifice functionality for portability – it’s the perfect companion for businesses on the move.

Brother Compact Monochrome

SPECIFICATIONS

Brand: Brother | Connectivity Technology: Wi-Fi, USB, Ethernet | Printing Technology: Laser | Special Feature: Auto-Duplex | Color: Black/Grey | Model Name: HLL2390DW

The Brother Compact Monochrome HL-L2390DW has firmly secured its place as the best cheap printer for small businesses, offering a perfect balance of cost-effectiveness, productivity, and user-friendly features. This monochrome laser printer is a testament to Brother’s commitment to providing efficient and reliable printing solutions for businesses on a budget.

At the heart of the HL-L2390DW is Brother’s latest technology, seamlessly integrated to enhance productivity. The inclusion of a flatbed scan glass for convenient copying sets this printer apart, allowing for direct scanning from mobile devices. This feature adds a layer of flexibility, catering to the evolving needs of modern businesses that rely on mobile technology.

Designed to print more and wait less, the HL-L2390DW boasts an impressive print speed of up to 32 pages per minute, optimizing efficiency in small office environments. This speed ensures that your business documents are ready in a flash, contributing to a more streamlined workflow.

The user-friendly features of this Brother monochrome laser printer are designed to enhance office efficiency. With a 250-sheet paper capacity, the need for frequent refills is significantly reduced, allowing for uninterrupted printing. The printer also accommodates legal and letter-sized paper, catering to various document requirements commonly encountered in business settings.

Flexibility in printing is a key highlight, with the HL-L2390DW allowing you to print envelopes, card stock, and multiple-sized paper through the easy-to-access manual feed slot. This feature ensures that you can create professional-looking documents with higher resolution, meeting the diverse printing needs of a small business.

The wireless printing capability of the HL-L2390DW adds an extra layer of convenience, allowing you to submit print jobs from your laptop, smartphone, desktop, and tablets. This easy-to-link wireless technology aligns with the modern work environment where flexibility and mobility are paramount. Additionally, Brother provides free online, call, or live chat support for the life of your printer, ensuring that your experience with the product is exceptional.

To ensure optimal and uncompromising performance, Brother recommends using Brother Genuine TN730 Standard or TN760 High-Yield replacement cartridges when it’s time to replace the toner. The Refresh EZ Print Subscription Service is also introduced, offering worry-free toner replacement and up to 50% savings on Brother Genuine Toner. The Free Trial option for Refresh makes it easy for businesses to experience the benefits firsthand.

Conclusion

In conclusion, the Brother Compact Monochrome HL-L2390DW stands as the best cheap printer for small businesses, delivering cost-effective printing without sacrificing essential features. Its blend of productivity, user-friendly design, flexibility, and wireless capabilities makes it an ideal choice for businesses seeking a reliable and budget-friendly printing solution. Brother once again proves its dedication to providing affordable yet high-quality printers that meet the needs of small businesses with the HL-L2390DW.